Retail Vendor Rules & Regulations
Hills Alive 2025
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LifeLight Hills Alive will herein be referred to as Hills Alive
Thank you for applying to be a Hills Alive Retail Vendor (herein referred to as Retail Vendor). Hills Alive strives to provide the best possible environment and opportunities for ministry for all Hills Alive participants.
Our Mission: “Taking the Church outside the walls, bringing LIGHT into the darkness with the life-changing message of the Gospel of Jesus Christ” (John 8:12).
We exist to take the Church outside the walls, bringing light into the darkness with the life-changing messages of the Gospel of Jesus Christ.
Deadline
The deadline to submit Retail Vendor applications to Hills Alive shall be July 1, 2025. Space is limited and there is no guarantee that space will still be available by the deadline submission date. In the event an Application/Agreement is received prior to the deadline, that will not constitute Hills Alive acceptance of the corresponding Application/Agreement. Acceptance of any Application/Agreement submitted to Hills Alive shall be made as stated herein.
Acceptance
Retail Vendor understands that acceptance of this Application/Agreement is within the sole discretion of Hills Alive and is not on a first come first serve basis. Further, in the event Hills Alive accepts the Application/Agreement, Retail Vendor shall be bound by the terms stated herein. In the event this Application/Agreement is not accepted by Hills Alive, Retail Vendor will not be bound by the terms stated herein. Acceptance or declination of any Application/Agreement shall be made via email by Hills Alive forty-five (45) days after submitted application. Hills Alive reserves the right to refuse any Retail Vendor applications including applications that do not meet the standards set for the festival.
Insurance Certificate Requirement
Retail Vendor is required to furnish Hills Alive with a Certificate of Insurance naming LifeLight as additionally insured. Coverage is to be at least $1,000,000 for bodily injury and $1,000,000 for property damage – or equal to a 2,000,000 policy.
Certificate Holder:
LifeLight
1412 S. Minnesota Ave.
Sioux Falls, SD 57105
Site Fee
Retail Vendor shall pay a fee for each Booth Space (hereafter called “Booth Fee”) stated above in accordance with the terms stated herein. Booth fee and electrical fee will be paid upon application approval (vendor will be notified by email with a payment link).
The Site Fees are not a deposit nor is any portion thereof to be refunded to Retail Vendor in the event the Application/Agreement is accepted by Hills Alive.
If Retail Vendor is accepted, the space assigned and all fees previously paid will be forfeited as liquidated damages if the space is not occupied by 10:00 AM, Saturday of the Hills Alive Festival.
Additional Fees
Retail Vendors hereby agree to pay the Booth Fees stated on Application/Agreement or 20% of total gross sales, whichever is greater.
Only items specified on the approved Vendor/Exhibitor Application will be permitted to be sold. Please provide a detailed listing.
As a potential Retail Vendor for this festival, we believe that you are honest and sincere in wanting to provide the best product to our guests. Therefore, we trust that you will provide us with accurate gross sales amounts for each day at settlement. Retail Vendor further agrees that the funds due to Hills Alive shall be paid in full with cash, check, or credit card at checkout prior to leaving on Sunday night. If paying by credit card, please know you will be responsible for paying the 3% credit card fee.
Sales Tax
Retail Vendor hereby agrees to collect any and all applicable taxes, and that Hills Alive does not accept or assume any responsibility for state, local and/or federal taxes required or the collection of those taxes. Sales tax is approximately between 7-9%, payable to the State of South Dakota. The current tax amount will be provided to you upon arrival. Hills Alive will provide you with the appropriate paperwork; however, the Retail Vendor is solely responsible for submitting the form and payment to the State of South Dakota Department of Revenue.
Set Up
Retail vendor booths are pre- assigned and all Vendors MUST check in with Trista Carbajal upon arrival. Retail vendor Booth sites will be located in a pre-determined area designated by Hills Alive. Set up time for Retail vendors shall be Friday, July 18th from 3:00 p.m. to 6:00 p.m. and Saturday, July 19th from 7:00 a.m. to 10:00 a.m. You are required to bring your own structure, furniture and lighting for all vendor operations. All buildings, tents, signs or enclosures put up under the terms of this agreement must have the approval of Hills Alive. If an electrical issue arises due on behalf of Hills Alive, our electricians are happy to assist in making sure you have what your contract indicates. Electrical power should be provided near each electric site; you must bring heavy-duty extension cords and plug adaptors to connect to the sources provided. Generators will not be allowed. PLEASE REVIEW FOR 2025, STAKES OF ANY KIND ARE NO LONGER PERMITTED TO BE USED ON SITE FOR ANY PURPOSE. If renting a tent, this must be relayed to the vendor and will require an alternative way to hold the tent down, i.e.. cement blocks, tent weights. Please be aware of the water and electrical markings and stay clear of these when setting up. Weights, blocks, or alternatives, should be clear of the walkways and to the ground so as to not trip anyone. Failure to follow these guidelines can result in a loss of booth space. We apologize for any inconvenience.
Vehicles and trailers will no longer be permitted on the sidewalks or grass of Memorial Park for loading and unloading. We apologize for any inconvenience this may cause. NO PARKING WILL BE ALLOWED AT VENDOR SITE.
Retail vendors MUST keep their sales area clear of empty boxes and trash (crush your boxes) and have adequate garbage containers. Storage work areas behind booths must be kept orderly.
No loud speakers, amplifiers, radios or other sound devices can be used at the Vendor’s site without the consent of Hills Alive. All retail vendors MUST remain in their booths to sell merchandise at all times unless otherwise worked out with the Hills Alive Retail Vendor Coordinator.
Site Hours
Saturday, July 19th, 2025 11:00 a.m. to 10:00 p.m. Sunday, July 20th, 2025 11:00 a.m. to 9:00 p.m.
All Retail vendor booths must be open and staffed during these hours unless otherwise approved by Hills Alive Retail Vendor Coordinator. These are the minimum hours of operation during the festival. Hills Alive will begin at Noon both Saturday and Sunday. Each evening the main stage activity will end at approximately 10 p.m.
Retail Vendor agrees to not take down or remove sales exhibits during the festival, unless otherwise approved by Hills Alive Retail Vendor Coordinator.
Hills Alive Discretion
Vendor hereby agrees to submit to the management and control of Hills Alive. Vendor acknowledges its understanding that Hills Alive is a Christian ministry that is committed to bring glory to God in all our actions. As a Christian non-profit ministry, Hills Alive reserves the right to make selections of Vendors and their merchandise consistent with Hills Alive’s mission and objectives. Hills Alive also reserves the right to ask for the removal of any product that is not consistent with said mission and objectives. Distributing, selling, wearing, or displaying political items will not be allowed. Hills Alive also reserves the right to close any vendor site for any safety, product or service quality issues. Hills Alive reserves the right to grant to any Vendor the exclusive rights to distribute and/or sell any product during the festival.
Vendor agrees that any representative of Hills Alive staff that oversees the Vendor booths shall have free access to said premises at all times.
Requirements
Retail vendor agrees to adhere to safety regulations required by the Rapid City Fire Department. The Rapid City Fire Department requirements for vendors may be viewed at https://www.rcgov.org/departments/fire-department/fire-and-life-safety/permits-planning-and-codes-841.html under Division link, then Prevention, or call 605-394-4180. Please read through all material carefully.
Vendor Risk
Retail vendor hereby agrees that all personal property, supplies, equipment, product and merchandise in or around the Retail vendor area shall be on site at its own sole risk and hazard. Retail vendor hereby agrees to indemnify and hold Hills Alive harmless from any and all claims, cause of action, suits or demands for liability, damage, loss, expense arising from any injury to persons or property which may occur in relation or connection to Retail vendor’s, its agents, representatives, employees, guests or customers activities, acts, actions, failures or omissions in relation to the Festival at any time before, during or after the same.
Retail vendor acknowledges that Hills Alive has informed them that the Sites are not secure facilities and that Hills Alive does not guarantee the security or safety of Retail vendor’s property, assets or sales receipts, and Retail vendor hereby agrees to accept full responsibility for the same. Hills Alive will provide Festival Security who will police the Retail vendor area during hours the vendor area is not open for public display.
Check Out
Retail vendor MUST check out in the Finance Trailer in the backstage area prior to leaving the park Sunday night. An additional fee will be charged if the site is not clean or settlement fee is not paid prior to leaving the park. All product and furnishings must be removed from the festival grounds by midnight, July 20th unless prior approval from Hills Alive vendor coordinator is obtained.
Tear Down
Retail vendor may begin tearing down their booths Sunday, July 20th at 9:00 p.m. No vehicles will be allowed on festival grounds at any time. We apologize for any inconvenience this may cause.
By signing this binding contract, I do hereby agree that all information above is correct and agree to all Rules and Regulations.
